Purchase Orders

Manage purchase orders for every work order in one place

Commusoft provides an easy-to-use workflow that allows you to convert parts into purchase orders, and then into vendor invoices. All of this documentation can be linked to work orders, meaning you’ll never lose track of your purchases or expenses again.

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Anytime, anywhere

Commusoft lets you create purchase orders from your PC, Mac, iPhone, iPad, Android phone or Android tablet. Create these with or without an internet connection, meaning it’s perfect anytime, anywhere.

Search and track easily

Commusoft automatically assigns a unique purchase order number, making it easy to search for a particular PO. From here, you can also turn the PO into an invoice or click through to the relevant linked job.

Link purchase orders to jobs

It’s important to keep accurate track of your business costs. Commusoft goes one step further by enabling you to link your expenses directly to jobs. This means you can keep accurate information about the profitability of each job.

Key functionalities of purchase orders

  • Create and send POs
  • Automatically link to jobs
  • Track business expenses
  • Log vendor payments
Easily create a new purchase order with commusoft

Efficiently create purchase orders

Creating an extensive purchase order (PO) is easy in Commusoft with just a few steps. You can convert parts already added to a job into a purchase order or start fresh with a blank form. Inventory can be taken from your pre-existing parts management database or you can manually type in new items. All purchase orders have spreadsheet functionality so you can copy and paste data into a column or undo actions with keyboard shortcuts.

purchase order details

Request parts from vendors

Once you have finished building your PO, it’s ready to email to the selected vendor. The PDF purchase order, which is automatically attached, informs the vendor which parts you are requesting, how many, and your preferred delivery method. You can also track the status of parts and see if they are requested, on order, available, installed, canceled, or returned.

Turn your purchase order into a vendor invoice

Convert POs into vendor invoices

So you can keep track of payments, Commusoft provides an easy-to-use workflow that allows you to convert a purchase order into a vendor invoice, meaning less admin for your team. The system even lets you upload a copy of your vendor invoice for future reference.

See exactly how we can help your business succeed

Commusoft automatically creates a report that tracks all your expenses paid to vendors

Accurately track costs

By issuing purchase orders, you are better able to track your company’s expenses. We offer reports which show you all your vendor invoices and the total amount of expenses paid to vendors. This allows you to keep control of your costs and manage vendors and finances more effectively.

Purchase orders works with inventory management

Use inventory management after the purchase order

Commusoft also offers an all-in-one solution that covers the entire inventory and parts workflow. Once a purchase order has been raised and fulfilled by the vendor, the inventory management system can then handle everything from check-in of parts to technician pickup.

Ready to take your business to the next level?

  • Streamline Your Operations
  • Automate Admin Tasks
  • Take Control of Your Finances