Service Dispatch Software: 8 Key Questions to Help You Choose the Right Solution
April 29, 2019 - 9 minutes
Service dispatch software has made incredible advances in recent years! Ultimately, going digital is essential for field service businesses. Is yours next?
It’s all too common – businesses start with a manual solution like a paper calendar or an online spreadsheet then move on to a home-grown mix of manual and digital. This works for a while, until the business starts to grow. Finally, they a point where they need a serious solution that can handle their real-time scheduling and dispatch workflows. To make sure you get the right service dispatch software for your business—and get buy-in from all the right people in your organization—ask these 8 key questions.
Skip to the questions that matter most to you, or keep reading to determine how the pick the best service dispatch software!
Does the service dispatch software know which technician is the best to send to a particular job?
Some service scheduling software includes a dynamic schedulingfeature. With this feature, the software considers which technician has the shortest travel time. It also accounts for the best qualifications or certifications to perform a repair or installation.
Does the mobile app sync with the service dispatch software automatically?
Even better is to not have to manually update the schedule and push details out to your field service technicians, and instead let the software do it. With some systems, like Commusoft’s Intelligent scheduling feature, the schedule automatically syncs to the field service technicians’ mobile app, which streamlines the process and reduces confusion and no-shows.
How does the system handle unexpected changes?
Say the customer cancels at the last minute or a technician doesn’t have the right tools for the job. Can the service dispatch software handle the change?
If this is a concern for your field service business, you’ll want service dispatch software that can handle changes on the fly to help you get right back on track. For example, when a job is canceled or moved, Commusoft will suggests an adjustment to the office staff; if it’s approved, the software automatically updates the technicians’ calendar.
Does the service dispatch software have a user-friendly interface?
There are a few reasons why you might care about the look, feel, and usability of the service scheduling software:
If your technicians have what’s commonly called “fat finger syndrome” they may have trouble navigating crowded screens and tiny buttons. This leads to errors as they use their mobile app.
Sure, you might be technologically savvy, but the other key stakeholders in your field service business may not be. Showing them a service scheduling software with an attractive, user-friendly interface can smooth the way to approving and adopting the new technology.
The easier service scheduling software is to use, the shorter the learning curve will be for your office staff, operations managers, and technicians—and the faster you’ll reap the benefits.
Are any of these situations relevant to your business? Then check out and test the user interface of each company’s schedule optimization software to make sure it’s clear and easy to use. Commusoft takes pains to develop useful field service software that’s easy—and even a joy—to use.
How will this service dispatch software help the various areas of my organization?
Depending on the exact features included in the service dispatch software, the solution can impact different parts of your business in different ways. For example:
If the solution includes dynamic scheduling, your customer service team will love the smaller service windows and faster service times.
The same feature will make your accounting department happy since you’ll be spending less on fuel and fleet maintenance.
A user-friendly interface will benefit the engineering department because your field service technicians will be able to learn—and start benefiting from—the service scheduling software in no time.
Look for a service scheduling software that has the most positive impact on as many areas of your business as possible. One of the contenders on your list doesn’t make the grade? Move on to another service dispatch system, and congratulate yourself for narrowing the search even more.
What kinds of online reviews does this company have?
How much does the field service management software cost?
It used to be that small and medium-sized businesses couldn’t afford dynamic scheduling. For example, many enterprise solutions charge $100+ per user per month just for this feature. This makes it unattainable to growing businesses who need it. Commusoft has leveled the playing field by creating FSM software that includes dynamic scheduling at much lower prices.
If you are running a field engineering business, you obviously want to ensure that your technicians are optimally deployed. This maximizes revenue while meeting your service level agreement (SLA) commitments.
This is key to:
1. winning market share
2. improving customer satisfaction and experience
3. reducing administrative overheads
4. increasing your profitability and growth
The key to doing this is ensuring that your managers, front of house operations staff, mobile workers, and back-office admin are always on the same page. Everyone involved needs access to information and reports. This is vital if they need to complete workflows and processes efficiently.
Commusoft’s Service dispatch software enables field service companies – in a range of sectors – to move to the next level.
It starts with resource optimization. The larger and more successful your operation becomes, the more difficult managing it can be. Especially when you’re using manual methods or software-based diary systems that aren’t up to the task.
Basically, you want to reduce travel time and maximize the number of work orders your techs can complete in a day.
Commusoft’s Service dispatch software is available on desktop computers, laptops, smartphones and tablets to automate field service processes and help field service personnel do their jobs better and faster.
Your field technicians, therefore, have remote visibility to contacts, locations, problem details, job site information, account and equipment history.
Ease of use
Commusoft’s Service dispatch software is designed to make it incredibly easy to take a customer phone call, record job details, and dispatch a technician in real-time. Technicians have all the information they need, including address details, contact information, asset details, job history, and related attached files. This reinvents old workflows.
Now technicians can report back with status updates when they are travelling to the job when they have arrived when they have completed the job and when they have left the site.
Technicians complete a customizable job report, complete tasks, take photos and complete checklists all from their iPhones, iPad, Android phones or Android tablets.
Commusoft’s main features
A large part of your company’s capital may be tied up in inventory. Effective customer relationship management depends on your technicians’ ability to turn up to the customer site with the right parts.
Commusoft’s Service dispatch software you can keep track of inventory and parts workflows. This ensures that technicians in the field are up to date with part availability, improving transparency and reducing scheduling mistakes. You can order new parts with a just-in-time system to minimize unnecessary inventory and storage costs.
Cash is King – so same-day invoicing can make a huge difference to your company’s financial management. Once complete, the customer approves the job by signing the technician’s screen on a tablet or smartphone.
Which are your most profitable and least profitable customers? Where are you exceeding or falling short of SLA commitments? What are the relevant processes (purchase orders, invoicing, access, etc.) relating to a specific customer?
Commusoft’s service dispatch software feature offers all of these benefits, and many others! These will go a long way to improving your business’s growth and profitability. Commusoft was built for field service – and we’re confident our service dispatch solutions can help a business like yours prosper. Get in touch with our team to learn more!
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