Vendor Database Management

Centralize and speed up your vendor database management

Get a complete overview of your vendors—including contact details, purchase orders, and the amount of money you owe them. Using our vendor management system means everything is in one place; you'll never waste time tracking down paper documents and vendor information again.

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vendor database management software on a desktop

A complete database

Access all the necessary information from each of your vendors with a few painless clicks. Commusoft stores a list of all your vendors and the necessary documents right alongside them.

Access preferred vendors

With Commusoft’s vendor relationship management software, you can pin your favorite vendors to the vendor tab. This makes it easy to go back and retrieve essential information.

Submit POs in moments

With contact details stored in your vendor database, it's a simple process to create and send new purchase orders. Thanks to your work order management software, this will never take you more than a few minutes.

Key functionalities of vendor database management

  • Pin your favorite vendors
  • Quickly retrieve contact info
  • See expense records and invoices
  • Add new purchase orders
  • View communication history
  • Request updated prices
Manage purchase orders, invoices, and credit notes for all your vendors.

Immediately access everything you need for each vendor

See everything you need from your vendors in a single click. This includes contact details, notes, files, purchase orders, invoices, credit notes, and returns—all from one page. For a convenient overview, you can add preferred vendors to the visual dashboard where you can quickly check upcoming and overdue payments, helping you stay on top of your finances.

vendor correspondence

View your correspondence

All communications with vendors can be viewed right alongside their profile. Sent emails, printed documents, and call logs are all available in the notes section. Whenever you need to look for information or obtain a “paper trail” for a dispute, you can navigate back through the exact communication history. There you will find everything organized by date and fully searchable.

vendor management dashboard

Personalize your dashboard

Your vendor dashboard is ideal to grab an update for upcoming payments or for quick access to add a purchase order, invoice, or payment. Commusoft’s easy-to-use system makes it simple to add new vendors and pin any preferred vendors to the dashboard. You can even add your own credit terms so the software knows when your payments are overdue.

See exactly how we can help your business succeed

Create a purchase order from the vendor account.

Create quick and easy POs

You can raise new purchase orders (PO) in seconds with your vendor database management software. Simply navigate to your chosen vendor and click “new PO”. With a parts management database set up, it’s a simple case of searching and selecting the correct parts to add to the purchase order. Afterwards, Commusoft will generate a branded PO and send it directly to your vendor.

update price parts vendor management

Get updated parts prices through the vendor portal

When creating a quote, you can request prices from your vendors for any number of parts or items. Your vendor will receive this email request with a link to the vendor portal. There, they update the price of each item, ensuring your quote has up-to-date and accurate prices. This new price will update your records and the prices on the quote.

Ready to take your business to the next level?

  • Streamline Your Operations
  • Automate Admin Tasks
  • Improve Customer Journeys