10 Key FSM Features That Your Software Should Have

April 7, 2019 | Read: 7 minutes

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So many field service solutions, so little time to compare them. Finding the right field service management software can be a challenge.

There are many solutions out there, all offering different features – and adding more every year. But how will they benefit your business? What integrations do you need? What functionalities? Will you actually use this or that feature?

There are a few mistakes people usually make when buying job management software. Foregoing some of these key features is one.

But let’s cut through the clutter! These are the 10 key features that will help your field service business improve efficiency, lower costs, delight your customers, and get more jobs done:

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Top 10 Field Service Solutions Features

FSM Key Feature #1: Photos

One of the most important reasons to use a field service management solution is to easily show customers proof of work and labour. According to an article from Technology Advice, “The digital trail [is] one of the most powerful utilities that keeps businesses and their employees safe from legal liability in a number of ways.”

That’s why the ability to take photos and attach multiple files to an estimate or work order, is a feature to look for in your field service solutions.

FSM Key Feature #2: Voice Search & Commands

The Edit blog compiled a list of voice search stats and the facts are incredible: 50% of all searches will be voice searches by 2020, sales of voice assistants like Amazon’s Echo are skyrocketing, and the voice recognition market will be a £472 million industry by 2019.

If you, or any of your field service technicians, are on board with the voice search trend, you’ll want a field service solution that includes this feature. Even better if the software lets you give Siri voice commands, like asking her to show you where your technicians are.

FSM Key Feature #3: Digital Signature Capture

Going paperless has been a big trend in the last few years. But even if a field service management solution offers paperless tools—like certificates, estimates, and billing—if you can’t capture digital signatures on site it will put a big crimp in your workflow. So when you’re on the search for better field service solutions, make this is one of the features you ask for.

FSM Key Feature #4: Branded Templates and PDFs

Smart businesses know how important it is to develop a signature color, logo, and style. So don’t let your carefully developed brand unravel by sending customers generic documents!

Make this opportunity the moment you create a coherent, consistent brand image by insisting on a field service solution that lets you add your branding to invoices, purchase orders, appointment confirmations, service reminders, and certificates—and that lets you create attractive PDF templates of these documents to send to your customers.

FSM Key Feature #5: Technician Uber-Style Tracking

The biggest customer complaint about field service businesses is late technicians, according to our research. And even if a technician isn’t late, customers don’t like not knowing when the technician will arrive within that four-hour window you gave them. Will the doorbell ring right as the customer is about to hop into the shower, or run to the corner store for eggs?

That’s why a top FSM software feature is a technician tracking portal that sends an Uber-style link so the customer can see the technician’s route to their location and the current ETA. This will also help you go paperless on the road. For more information, you can always check our our How to Go Paperless with Field Service Tracking Software guide.

Look for a technician tracking portal that gives customers the ability to access all the technicians’ information, like pictures or ID, so they’ll know exactly who will be showing up.

Research from Heating & Plumbing Monthly shows that a third of women are too trusting of tradesmen—so letting customers know who the technician is, and what their credentials are, increases customer safety and trust.

FSM Key Feature #6: Phone System Integrations

A good field service solution will integrate with your email communication platforms like MailChimp, Outlook, and Gmail. This way you can work on your strategy to get positive reviews. But what about your phone communications?

In an article for Field Technologies Online, Ivan Moore of Jolt Consulting Group says customers dislike having to repeat information they’ve already provided via your interactive voice response system. Not only that, Moore says, but failing to pre-populate your FSM system with the customer’s records based on their phone number creates friction and frustration.

That’s what makes an integration with a phone system a key FSM feature. This will bring up a window with all the relevant customer data whenever a customer calls—so your office staff will always know who’s calling and why, and be able to serve them right away.

FSM Key Feature #7: Intelligent Scheduling at the Point of Booking

‘If you’re using a manual scheduling tool, or automated scheduling that simply picks the closest field technician, your business performance and customer satisfaction rates could be taking a hit,’ says Ben Smye of Capterra. ‘What you need is intelligent scheduling.’

Intelligent scheduling:

  • Helps you fit more jobs into the day.
  • Offers customers shorter service times and smaller service windows.
  • Helps you save on fuel and maintenance costs for your service vehicles by generating the most efficient routes.

As Capterra says, ‘Your automated scheduling tool could be costing you thousands!’ If you’re looking for new field service solutions, make sure it has an intelligent scheduling feature that will help you increase productivity

FSM Key Feature #8: Open API

A full set of integrations to the software you already use—such as QuickBooks, Stripe, and Gmail—helps you get up and running without too steep a learning curve, and boosts buy-in from your staff. But what if you use an app that doesn’t integrate with any of the field service solutions you’re considering?

That’s where an open, extensive API (Application Programming Interface) comes in: It lets you integrate your core business apps with your FSM software. That’s why, when Capterra compiled their list of the top 20 most user-friendly field service solutions, one of the criteria they considered was open API. Be sure the solution you choose offers this feature, and you’ll reap the benefits of a streamlined workflow and ease of use with the apps you already know.

FSM Key Feature #9: Real-Time Suggestions Optimization

We’re sure you’ve experienced this. A customer cancels at the last minute, or a technician doesn’t have the right tools for the job. So you’re scrambling to redo the entire job schedule. 

A feature that handles schedule changes on the fly can help you get right back on track. This feature suggests an adjustment to the office staff; if it’s approved, the software automatically updates the technician’s calendar.

FSM Key Feature #10: Supplier Database

You probably already track your customers. So level up your business by looking for a field service solution that also lets you track your suppliers. A supplier-tracking feature shows your purchase orders and money owed, and lets you quickly request and compare parts prices.

Streamlining your supplier management will let you do jobs faster, which makes both you and your customers happier. If you want to see a business that’s already taken things to the next level, check out Thaw Out’s success story here!

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I'm here to bring you next-level strategies to the field service industry. When I'm not working on the best tips to grow your business, I'm on the lookout for sci-fi novels and cookie recipes.

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