Improve finances with invoicing and payment tracking tools

Prepare professional invoices in moments whether you're in the office, on site, or on the go. Commusoft's invoicing software is designed especially for modern field service companies, enabling you to send invoices and receive payments both online and on site.

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Feature image for Commusoft invoicing tools

SAVE TIME AND RESOURCES

Having intuitive invoicing software means you can raise invoices in record time. There’s no need to wait for office staff—your technicians can invoice directly from the job site.

STREAMLINE PAYMENTS

With Commusoft’s invoicing and payments software, you can streamline your business to take payments both online and on site, helping drive your cash flow.

GREATER ORGANIZATION

Centralizing your records and documents in one comprehensive system improves organisation across your whole business, letting you focus on profits instead of paperwork.

Key functionalities

  • A variety of invoice types
  • On-site invoicing & payments
  • Professional PDF invoices
  • Online payment portal
  • Consolidated invoicing
  • Annual contract invoicing
  • Integrate accounting software
  • Financial reporting
Access your invoicing software from anywhere

Invoice from anywhere

Invoices can be generated from any device, at any time, in any location. With such flexible invoicing, both your office staff and technicians can create invoices as required. Having technicians raise invoices on site can be highly effective—especially when paired with our SumUp integration, which allows for convenient on-site payments. Generating invoices in Commusoft is simple. You can select from a variety of breakdown options, easily add parts, line items, and labor, and keep organized with customizable invoice categories.

An invoice for every situation

Invoices for every step of the job

We understand that every job is different. Only being able to invoice for a job once can be constraining and means you’re forced to run your business in a way that might not make sense for you. Commusoft allows you to create a variety of different invoices, each suited to a different stage of the work. These invoice types include deposit, interim, additional, retention, consolidated, and final invoices. To best suit your needs, each invoice type can be renamed, for example, instead of “Deposit Invoice”, you could opt to display it to your customers as “Down Payment”—the choice is yours.

Invoice software payment portal

Multiple ways to send invoices

To ensure your business has healthy cash flow, you need to send your invoices out promptly after a job is completed. Our online payment portal allows customers to receive and pay their invoice entirely online, which is fantastic for a quick turnaround and also preferred by customers. Alternatively, every invoice is instantly generated as a PDF for you to email to your clients. With our email templates, it only takes one click to send a personalized email with the invoice attached.

Branded PDF invoices

Professional and branded PDFs

A lot of invoicing software expects you to put up with one-size-fits-all documents. Whether you are emailing or printing, you want your invoice PDFs to project a professional image that best reflects your business. Commusoft invoices can be customized to include your logos, accreditations, and brand colors. It’s easy to set up your company branding and is a great way to grow brand awareness with your customers.

See exactly how we can help your business grow profits

Generated consolidated invoices

Handle multiple jobs with a consolidated invoice

When completing many jobs for one customer, it seems unnecessary to send multiple separate invoices. This is likely unappreciated by your customers and could result in an invoice or payment getting missed. Consolidated invoices solves this problem by allowing you to combine many invoices into one. Each individual invoice, job, and price is listed and totalled, so the full amount can be paid off in one go. This is ideal when working with property maintenance companies and customers with multiple properties, as you can invoice multiple jobs across their properties at once.

Invoice for contract work

Annual contract invoicing

In conjunction with Commusoft’s service contracts feature, the system can automatically generate invoices for your annual contracts. So you don’t have to worry about forgetting, every 12 months this contract will automatically renew and send the invoice to the customer based on your preferences. If the associated cost for the contract has changed, you are able to set a price change and inform the customer.

integrate popular accounting pages with our accounting integrations

Integrate your accounts and payment gateways

Invoicing software can be made even more powerful by linking it with your accounting and payment solutions. To make your accounting process simple, Commusoft integrates with QuickBooks Online, QuickBooks Desktop, and Xero. We send across all your invoices and payments so you can stay organized and on top of your finances.

Our online and on-site payments are powered by our payment integrations with SumUp and Stripe. Alongside those functionalities, you can also take card details at the point of booking the job or place a hold on allocated funds using deferred payments.

Invoicing software helps track debtors

Finance and debt reporting

Know exactly when to start debt chasing with our debtors report, which shows every unpaid or overdue invoice. It’s a great way to improve cash flow and reduce potential lost revenue. To see debt at a quick glance (and make it hard to miss!), each customer page lists the total amount overdue. Our invoicing software also allows you to view a report of every invoice and payment added, so you always have full access to your financial data and records.

Ready to take your business to the next level?

  • Streamline Your Operations
  • Automate Admin Tasks
  • Improve Customer Journeys