(872) 212-3118

Appointment Reminder Software for Servicing and Maintenance

December 7, 2021 - Array - 4 minutes

Keeping customers informed and up-to-date is essential for offering great customer service and ensuring return business keeps coming your way. Manually sending appointment reminders is a time burden for any field service company. That’s why Commusoft’s appointment reminder software automatically sends reminders through a variety of methods.

What are appointment reminders?

Appointment reminders are communications sent to a customer regarding an appointment. Software that helps send these reminders will impact your customers at several touchpoints, ensuring that your communication is streamlined and appointments go as planned. They are also fantastic when reminding customers of yearly appointments (like annual maintenance), to guarantee that they choose your business for that maintenance – and not your competitors.


When you book an appointment for a job, Commusoft automatically sends a confirmation to the customer with job details. Reminding customers of the date and time of their appointment decreases the risk of them forgetting or double-booking.




While the initial confirmation is a good first touch point, an additional reminder is often necessary, too. This is especially the case when a job has been planned for a long time. A friendly reminder on the morning of an appointment (or 24-48 hours before) helps make sure that your technicians gain access to the property.



If your business regularly maintains assets (annual maintenance, 6-monthly service checks, etc.), it may be beneficial to send a reminder to the customer to book the maintenance appointment. This helps you retain more business – and reduces the chance they turn to your competitors.

Reduce admin with automation

Commusoft sends appointment reminders for you. All you have to do is check the box when scheduling a job and the appointment reminder software does the rest. For recurring maintenance appointments, Commusoft automatically sends these for you based on the time frame you have set up. Choose how these are sent on a customer-by-customer basis, allowing you to pick from email, text message, or mail. Learn more about Service reminders best practices.

Communicate your way, with templates

How you communicate with customers is important to their overall experience as well as the reputation of your company. You want your appointment reminders to be polite, friendly, yet professional. Commusoft makes this easier to achieve with templates for emails, text messages, and mail. You can customize what each type of appointment reminder says, plus easily personalize the content to the customer by using personalization tags. These tags allow you to add specific customer data into the reminder, like the appointment date and time, customer name and address, and more, to offer relevant information every time.

alerts and notifications reminder message

Maintenance appointments have never been easier

It’s easy to set up appointment reminders for any recurring maintenance, which let your customers know when that maintenance is due. When you install a new asset that will require follow-up maintenance or service an asset for the first time, you can mark the job as a “service job” in Commusoft. This automatically creates an appointment reminder for the service, which will be sent at a suitable time frame for that type of job (e.g. monthly, 6-monthly, annually). So next time the maintenance is due, Commusoft automatically creates and sends an appointment reminder to the customer. Customers appreciate the friendly reminder, as it helps them keep their assets maintained and working.

Online service booking

How much are maintenance reminders worth?

If installing and maintaining assets is a significant part of your business, then appointment reminders can have a substantial impact on your revenue. For every installation you complete, the follow-up maintenance reminder is automatically sent for you, ensuring you promptly communicate with the customer at the most appropriate time – all with minimal admin burden on your team. Effective maintenance reminders ultimately generate more appointments and allow you to maintain a prosperous relationship with your customers.

Check out our recurring revenue calculator to see just how much money you could earn with appointment reminder software! Try the calculator.

More than just appointment reminders

Discover the many ways that Commusoft can help your business become more organized, efficient, and profitable. Hundreds of field service businesses have already taken the step to expand their business with the help of all-in-one job management software.

Or book a call with our team today